Establishment date 2019 October 30thLast amendment date 2023 September 15th

Company CogSmart (hereinafter referred to as "the Company") shall disclose, based on Article 21, Paragraph 1 of the Act on the Protection of Personal Information (Personal Information Protection Law) and JIS Q 15001:2017 Annex A.3.4.2.4, the use of personal information within the scope of the following purposes. Purpose of use of personal information
　The Company shall use the acquired personal information for the purposes shown below.
　【Purpose of use in case of acquiring personal information directly from the individual (including information provided through methods other than written documents, such as websites and e-mails; hereinafter referred to as "documents")】
(1) Personal information of customers acquired directly by the Company, excluding (2) to (4)
・ Customer's personal information is used for providing products such as software for the improvement and maintenance of brain function, related after-sales services, and the introduction of new services (*In the case of obtaining consent, this includes guidance via e-mail).
(2) Personal information of inquirers regarding the Company's various businesses is used to respond to inquiries.
(3) Personal information of the Company's shareholders is used for communication, provision of various information, shareholder management, and related/ancillary business.
(4) Personal information of the Company's employees is used for personnel and labor management, business management, welfare benefits, health management, and security management.
(5) Personal information of applicants directly to the Company is used for recruitment purposes.
【Purpose of use in case of acquiring personal information through methods other than written documents directly from the individual】
(1) For the implementation of inspections, interventions, prevention, and support services for the improvement and maintenance of brain function entrusted to the Company
(2) Information of personnel from collaborative companies is provided to the contracting party for the confirmation of skills.
(3) Application information from Hello Work and private job placement sites is used for recruitment purposes Above

Matters related to the public knowledge of held personal data and record of third party provision
 Establishment date 2019 October 30thLast amendment date 2024 May 1stCompany CogSmart (hereinafter referred to as "the Company") hereby announces the following matters regarding requests for the disclosure of held personal data (notification of purpose of use, disclosure, correction of content, addition or deletion, suspension of use, erasure, and suspension of provision to third parties) and requests for the disclosure of records of third party provision.1. Name and address of the Company, names of representatives
Name: CogSmart Co., Ltd.
Address: 〒103-0023 Nihonbashi Honcho, Chuo-ku, Tokyo 3-8-5 Nihonbashi Life Science Building 5, Room 701
Representatives: President Akira Higuchi, Representative Director Yasuyuki Taki
2. Administrator of personal information protection
Title/Name: President Akira Higuchi
Contact: Email Address: [email protected]. Purposes of use of held personal data
(1) Personal information of customers acquired directly by the Company
・ Customer's personal information is used for providing products such as software for the improvement and maintenance of brain function, related after-sales services, and the introduction of new services (*In the case of obtaining consent, this includes guidance via e-mail).
(2) Personal information of inquirers regarding the Company's various businesses is used to respond to inquiries.
(3) Personal information of the Company's shareholders is used for communication, provision of various information, shareholder management, and related/ancillary business.
(4) Personal information of the Company's employees is used for personnel and labor management, business management, welfare benefits, health management, and security management.
(5) Personal information of applicants directly to the Company is used for recruitment purposes4. Contact point for complaints regarding held personal data handling
For inquiries regarding held personal data, we accept inquiries at the following contact point.
〒103-0023 Nihonbashi Honcho, Chuo-ku, Tokyo 3-8-5 Nihonbashi Life Science Building 5, Room 701
CogSmart Co., Ltd. Inquiries regarding personal informationEmail Address: [email protected]. Certified personal information protection organization to which the Company belongs
Name of certified personal information protection organization and contact point for filing complaints【Name of certified personal information protection organization】
　　 Japan Information Economy Society Promotion Association, General Incorporated Foundation【Contact point for filing complaints】
　　 Personal Information Protection Complaints Office
　　 〒106-0032 Roppongi 1-9-9, Minato-ku, Tokyo Roppongi First Building
　　 Phone number 03-5860-7565 / 0120-700-779
　　 (Not related to inquiries regarding our products or services)6. Procedures for disclosure, etc.
If there is a request for disclosure, etc., please contact the inquiries regarding personal information at the above contact point. We will explain the necessary procedures and send the required application forms.7. Measures taken for the security management of held personal data, etc.
The Company has established regulations for the handling of personal information and specific personal information, and measures for security, and has taken the following measures.
(1) Organizational security management measures
・ A policy has been established for the handling of personal information, and it has been thoroughly disseminated within the Company as the personal information protection policy, and is also publicly available on the website for general access.
・ For each stage such as acquisition, use, storage, provision, deletion/disposal, etc., procedures for the handling of personal information, including handling methods, responsible persons and their duties, have been established and compiled as regulations documents, and have been disseminated within the Company.
・ Regular self-checks are conducted on the handling status of personal information, and regular internal audits by other departments and external parties from a fair standpoint are also conducted.
・ The handling of each piece of personal information is limited.
(2) Human security management measures
・ Regular training on matters to be mindful of regarding the handling of personal information is conducted for employees.
・ Confirmations of confidentiality are obtained from employees.
(3) Physical security measures, technical security measures
・ Access to personal information by persons other than the handlers is limited to prevent browsing of personal information.
・ In areas where personal information is handled, the entry and exit of employees and restrictions on bringing in devices, etc., are controlled.
・ Personal information is stored in lockable cabinets and on servers with access restrictions.
・ Measures such as firewalls have been introduced to prevent external unauthorized access to servers, etc.
Furthermore, measures against malicious software such as computer viruses are also implemented.
・ When transferring personal information, the following measures are taken:
- When transporting media, methods that leave delivery records are used or it is hand-delivered directly.
- Measures to prevent leakage such as encryption are implemented for electronic data communications.
(4) Understanding the external environment
・ In cases where there are business operators entrusted with the handling of personal information, safe handling is confirmed through the conclusion of contracts regarding the handling of personal information, and confirmation of the contents of terms and conditions and usage agreements. Above